Keep Kids Safe In Dance
- DanceStruck is now a child safe organisation.
- Child Safe Standards are compulsory in all organisations that interact with children, DanceStruck now complies with Victorian Law.
- DanceStruck is providing further training and updates to all staff including admins and teachers as well as providing updated Codes of conduct for all in line with these compliance laws.
- The Child Safe Champion is Lorraine White.
- Procedures are now in place for reporting abuse (including emotional, physical sexual and physiological abuse). Changes in law mean that all reports must be reported. In our organisation, the child safe champion Lorraine White will be alerted of any concerns and reports will be made to the appropriate authorities if we believe any child is at risk.
- We look forward to working with everyone to maintain a safe and positive environment for your child as they pursue their love of dance.
Our policies and discussion regarding these matters are always open. We value our families and the trust you place with us whilst we are providing a dance education to your child. It is important that every aspect of the DanceStruck community is respected and transparent for all. We know that our amazing families will embrace the Keeps Kids Safe in Dance ethics and be proud to lead the way in our community.
Teacher’s Code of Conduct
Teachers will ensure that students are given the opportunity to learn and train in a safe, welcoming and positive environment.
Teachers will use positive, affirmative and respectful language when teaching and give constructive feedback to all students, impartially and without prejudice at all times.
Teachers will train students regardless of any talent, ability or disability and encourage all students to extend themselves and continually improve their individual performance to be the best that they can be.
Teachers will be punctual and prepared for their classes. This includes considering lesson plans and internal noticeboards and other forms of communication. Teachers must also be attend regular CPD trainings and maintain industry relevant qualifications .
Teachers will respect the rights and privacy of students and all staff members.
Teachers will always promote positive body image by modelling good choices in nutrition, exercise, language and behaviour. Dance for wellbeing is at the forefront at all times.
Student Code of Behaviour
Students are required to respect the rights and privacy of all DanceStruck teachers and staff, as well as each other. Bullying will not be tolerated and can result in suspension or expulsion from the school.
Students are required to respect all DanceStruck property.
Students are required to regularly attend classes, punctually and as a courtesy, apologise when interrupting a class and to advise staff (in advance when possible) if they will be absent from a class.
Students must be mindful of their language and conversation around fellow students and teachers while at the Studio, mindful that they are role models, especially for younger, impressionable students. The use of social media is prohibited within student change rooms.
Students are required to revise and practice when preparing for exams, competitions, concerts and special events, either with or without the aid of their home training application, Movitae.
Students must be mindful of their language, conversation and behaviour when they are representing DanceStruck at any outside function such as exams, competitions, concerts or special events. Official studio jackets must be worn to any event where students are representing the studio.
Students are expected clean up after themselves and maintain neat and clean studios, change rooms and amenities.
Students are not to eat food within the studios. Food and drink can be consumed in the students waiting area, warm up area, kitchen area or homework area. If bringing food into the studio, students must be mindful of allergies and avoid high risk allergens such as nuts, fish and strawberries.
All students must arrive to classes in the correct DanceStruck uniform and maintain a high level of personal grooming for classes. Dancewear should be clean and free from rips or tears at all times. New students are given a 2 week grace period in which to acquire the relevant uniform. Nomination for Grooming Awards encourage our “dress like a dancer to train like a dancer”.
All students must bring a water bottle to each class to remain hydrated during training.
Student honesty is mandatory. Stealing is not tolerated and will result in expulsion from the school. Lost Property can be claimed from containers provided in the parent waiting area.
To finalise enrolment, parents / guardians must read and agree to the DanceStruck enrolment policies. In order to submit an online Registration Form, parents / guardians will need to indicate they have read and accept Dancestruck’s policies in order to register. Policies cover the following:
- Enrolment Policies & Procedures
- Student Photography / Video / Recording Policy
- Website Policy
- Liability / Disclaimer
Enrolment Policies & Procedures
All new students must complete an online Student Enrolment Registration Form and agree to abide by the DanceStruck’s Rules of Conduct, Policies and Procedures.
Compulsory Dance Class Enrolment Policies:
- Grade 1 – Grade 8 Jazz students should also attend corresponding RAD Grade ballet classes
- Grade 1 – Grade 8 RAD exam students are required to participate in both their weekday and Saturday classes.
- Students may not undertake dance training at another dance school in any dance style offered at Dancestruck while enrolled. Please speak with our Principal to seek advice.
Fees, Terms & Conditions Policy:
- There is an annual registration fee for each student. This covers dance industry regulatory requirements such as music, copyright, insurances and registration with dance organisations like RAD, SFD and Acrobatic Arts.
- Due Dates – All fees to be paid by due date nominated on your invoice. Overdue Accounts will incur a 10% late fee penalty unless a prior arrangement has been made. Arrangements can be made by contacting studio 95587227 with Korryn, Enrolment and Administrative Co-Ordinator.
- No Refunds are given for lessons missed by students, however in terms 1 and 2 a make up session may be offered if available.
- Private lessons must be paid in advance.
- Debt Recovery Policy – Debt recovery costs will be added to any outstanding fees that have to be recovered by our debt collection agency. Currently this fee is 30% of overdue amount.
Student Withdrawal / Cancellation Policy:
- Written notification is required if discontinuing as a courtesy to management and administration.
- One term’s notice is requested.
- Term fees or part thereof are non – refundable after week four of any term. If a student withdraws after week four and has not paid their term fees they will still be liable for the terms fees. Unused portions of fees will be credited back to the family account and can be either transferred to another student or used at a later stage for holiday programs or returning to dance.
Make Up Lesson Policy:
- If your child is unwell they are welcome to complete a make up class on another day. This must be organised beforehand, to ensure the teacher is aware and the class has adequate room. From 1 April 2018, each transfer will also incur a cost of $5.50, to account for administration involved.
Ballet / Dancewear Uniform Policy:
- Approved studio uniforms should be worn to classes at all times. Failure to arrive to classes correctly groomed can result in students being sent from the class to complete their uniform before returning.
- Knee pads must be worn in all Lyrical classes. Strict policy – no knee pads, no participation.
DanceStruck Second hand Uniform Policy:
- DanceStruck does not collect or distribute second hand clothing items, however the studio will hold a 2nd Hand Shoe Sale day (Mar 3 | May 5 | July 14) Items left for sale must have the nominated price and family name attached. If items are not sold by the time a student leaves the school, items must be taken with them. It is the student’s responsibility to collect all unsold items. Uncollected items will be donated to charity at the end of each dance year.
RAD Exam Policies:
- Students are eligible to take their RAD exams at the discretion of the studio. All ballet students must either complete the RAD exam, Class Award with an RAD Examiner to progress through to the next level of training.
- The examiner and pianist are the only people who see the exam. Teachers may only enter the exam room to bring refreshments or urgent messages
SFD Exam Policies:
- Students are eligible to take their SFD exams at the discretion of the studio. All Tap & Jazz students must either complete the SFD exam or the internal assessment to progress.
- The examiner and exam facilitator are the only people who see the exam. Teachers may only enter the exam room to bring refreshments or urgent messages
Performance Academy Policies:
- Students wishing to compete in classical or theatrical styles in Eisteddfods or competitions will require weekly Private lesson Coaching. These lessons are invoiced separately to Term Tuition.
- Students may not compete as a soloist / troupe member for any other dance school while enrolled at DanceStruck.
- One parent is encouraged to attend their child’s private lessons to view and/or record the session for home practice. Dancestruck requests that parents upload these to their home training application, Movitae and share the file with their Performance Academy teacher.
Concert Costume Policies:
- Costume deposits fall due in Terms 2, 3 and 4.
- Students with hired costumes must purchase & wear a body stocking while using hired costumes.
- Tutu and Tiara and Move and Groove students do not require a body stocking as their concert costumes are purchased.
- Costumes are designed to be modest, tasteful and age appropriate.
Student Photography / Video / Recording Policies:
- All recording devices (visual and audio) including but not limited to Mobile Phones / Smartphones / iPads / Tablets etc- must have their volume / notification ring – tones / sounds switched to mute or turned off during class.
- Photographs / Videos / Audio-recording – Students may not photograph / video / record audio in classes or change-rooms without the teacher’s or student’s permission. The exception to this rule is during private lessons. Parents are encouraged to attend and record their child’s private lessons.
- Where permission has been given to record a class / routine for rehearsal purposes, use of that recording has been authorised for that purpose only and under no circumstances must it be posted or allowed to be posted by others on social networking media of any kind. Images of students must not be posted by anyone on social media without that student’s knowledge and permission.
- Choreography is owned by the Dancestruck. No choreography is allowed to be posted on any social media without permission from the studio. This includes solo and troupe choreography.
- The recording and airing / sharing / posting / distribution of teachers’ class routines is a serious breach of copyright / confidentiality issue and may result in offenders being asked to withdraw from DanceStruck and in some circumstances, legal action could be considered.
- During Parent Viewing / Open Week, parents have traditionally been allowed to photograph / video their child for their family archives. Naturally other students might be filmed in the process. For reasons of privacy, parents / guardians and some students may not be comfortable with this. Students or parents / guardians who do not wish their child to be photographed / videoed either intentionally or unintentionally have the right to withhold their permission. Therefore, if any student, parent / guardian objects to photos / videos / recordings being taken of their class during Parent Viewing / Open Week, no cameras or recorders will be permitted to be used for that class.
- Parents who do not wish photography / videoing to occur in their child’s class, please advise prior to Parent Viewing / Open Week via email to the studio.
- DanceStruck Concert / Event Photograph / Video / Audio recording of live performances is strictly not allowed for reasons of copyright. This is a policy embraced by all theatres / venues as it is recognised that the choreography being performed is owned outright by its creator. Professional DVD / Digital / Photographs are authorised for purchase by the performer for private use only.
- Professional photography proofs are subject to copyright and will not be posted on DanceStruck website or social media platforms such as Facebook. Parents will be notified that proofs are available and emailed the relevant link for direct viewing and ordering from the photographer.
- No Photography / Video / Audio recording permitted at any time in studio dressing rooms, at theatres or performance venues. Please use foyers or other external rooms / hallways to avoid accidentally capturing inappropriate or embarrassing images.
Photography for Promotional / Advertising / Social Media:
- DanceStruck photographs and records video of students at the studio and performance venues for use in promotion of the studio and its students. Parents or guardians who do not wish images of their child (17yrs or under) published should contact the studio in confidence via email.
Change / Dressing Room Etiquette:
- Parents – No male parents or guardians allowed in female student dressing rooms where there are students under 18 and no female parents or guardians allowed in male dressing rooms where there are students under 18 at DanceStruck concert venues. DanceStruck staff and appropriately qualified volunteers will be on hand to assist students if a parent is precluded from entering a dressing room for this reason.
- Faculty Changes – Dancestruck aims to notify families as soon as possible if a teacher is unavailable due to illness or special reasons. From time to time our teachers may be seconded to perform in special events or undertake additional training for the benefit of students. Where possible, the teacher will organise a suitable substitute teacher who is properly vetted by the studio. If a suitable cover teacher can not be found, the class for that day will be cancelled and a credit applied to the family account.
- No food, gum or open liquid containers other than sealed drink bottles are allowed inside studios.
- Lost Property – Personal items such as clothing and shoes are placed in the Lost and Found bins. The bins are emptied every term.
- Accidents and Injuries – Report all accidents and injuries to the teacher and staff at the front Reception desk immediately. All accidents and injuries must have an accident / injury report registered.
- Change Rooms / Student Amenities – Students are required to clean up after themselves and maintain neat and clean studios, change rooms and toilets.
- Deodorant – Students may only apply roll on deodorant in the dressing rooms as spray deodorants can cause allergic / asthmatic reactions for some students.
- Feminine Hygiene – receptacles for hygienic disposal are in all female toilets. Feminine hygiene products not to be flushed in toilets as they can block the system.
- Kitchen – Students are not to eat food in dressing rooms or anywhere other designated areas. The kitchen is to be left tidy (wash up dishes, wipe benches etc).
- Kitchen Health & Safety – Students are not allowed to comb, brush, style or fix their hair in the kitchen area.
Vehicle Drop Off / Pick Up Zone
- Vehicles must not stop and drop / collect young students in front of Studio driveway at any time. Parent parking is provided on site.
- Parents must collect students aged 12 and under from the studio waiting area. It is not safe for students to walk through the studio car parks without a parent present.
Personal information about visitors to our site is collected only when knowingly and voluntarily submitted. For example, we may need to collect such information to provide you with further services or to answer or forward any requests or enquiries. It is our intention that this policy will protect your personal information from being dealt with in any way that is inconsistent with applicable privacy laws in Australia.
Use of Information Policy
Apart from where you have consented or disclosure is necessary to achieve the purpose for which it was submitted, personal information may be disclosed in special situations where we have reason to believe that doing so is necessary to identify, contact or bring legal action against anyone damaging, injuring, or interfering (intentionally or unintentionally) with our rights or property, users, or anyone else who could be harmed by such activities. Also, we may disclose personal information when we believe in good faith that the law requires disclosure.
We may engage third parties to provide you with goods or services on our behalf. In that circumstance, we may disclose your personal information to those third parties in order to meet your request for goods or services.
We strive to ensure the security, integrity and privacy of personal information submitted to our sites, and we review and update our security measures in light of current technologies. Unfortunately, no data transmission over the Internet can be guaranteed to be totally secure. However, we will endeavour to take all reasonable steps to protect the personal information you may transmit to us or from our online products and services. Once we do receive your transmission, we will also make our best efforts to ensure its security on our systems.
In addition, our employees and the contractors who provide services related to our information systems are obliged to respect the confidentiality of any personal information held by us. However, we will not be held responsible for events arising from unauthorised access to your personal information.
Access to Information
We will endeavour to take all reasonable steps to keep secure any information which we hold about you, and to keep this information accurate and up to date. If, at any time, you discover that information held about you is incorrect, you may contact us to have the information corrected. Alternatively, you can view the personal information that we have for you by logging into your parent portal. From here you are able to make minor changes to your personal details and view the classes that your child is enrolled in.
In addition, our employees and the contractors who provide services related to our information systems are obliged to respect the confidentiality of any personal information held by us.
DanceStruck provides parents with access to a parent portal where parents are able to view and manage their child/ren’s personal details and enrolment. This system also allows parents to pay securely online using a credit card or bank account. There is a merchant fee for using credit card facilities of 2.2% or a transaction fee of $0.80 when using a nominated bank account.
Links to Other Sites
We provide links to websites outside of our web sites, as well as to third party Web sites. These linked sites are not under our control, and we cannot accept responsibility for the conduct of companies linked to our website. Before disclosing your personal information on any other website, we advise you to examine the terms and conditions of using that Web site and its privacy statement.
Problems or Questions
Further Privacy Information
For more information about privacy issues in Australia and protecting your privacy, visit the Australian Federal Privacy Commissioner’s web site.
Dancing is a strenuous activity from which injuries could arise.
DanceStruck and its teachers / staff are NOT LIABLE for personal injuries, or loss of, or damage to personal property. Students are encouraged to be responsible for their own belongings.
Each student may decline to participate in any activity. Please inform instructor of any physical limitations you may have. If you are in doubt as to your physical abilities, please consult your physician before participating. DanceStruck staff cannot dispense medication.
Participants release and hold harmless DanceStruck Studios and its teachers / staff for any and all claims, losses and suits.
Should a student be injured whilst attending classes, staff and teachers will undertake appropriate first aid and will notify the child’s parent. An incident form will be completed. Should further treatment need to be sought, DanceStruck insurances will compensate for the cost of this treatment only where the injury could have been prevented by DanceStruck staff, teachers and its facilities.
Allergy / Asthma / Anaphalaxis Policy
Student safety is paramount at DanceStruck. Students with a documented condition, disability, allergy or Asthma diagnosis that requires a specific treatment plan must submit the relevant plan to DanceStruck staff at the commencement of classes and every year thereafter. The plan should include your child’s photo, as well as all details relating to the condition and management and any medications that your child should take. These medications must be provided by parents at the start of each class and taken home at the end of the child’s dance day.
Injuries and First Aid
By enrolling at DanceStruck, parents agree and acknowledge that in the event of injury, suitably qualified staff may be required to administer first aid treatment. In some cases, it may be required to contact an ambulance. It is parent’s responsibility to ensure that students are covered under a suitable ambulance cover and any fees or out of pocket expenses will be the responsibility of the parent.
Emergencies and Evacuation
In the unlikely event of an emergency, an evacuation of the studio buildings may occur. Emergency plans are located at each studio, with a designated meeting place to ensure students, teachers and staff safety. Once all persons are out of building, staff will conduct a head count and will contact families via text message to advise of the situation and next steps. It is parent’s responsibly to ensure that mobile phone numbers are accurate and up to date, using the format 614XXXXXXXX in their parent portal. Details can also be updated by contacting the studio by phone or email.